How to Request your Records

Please email your request to WCCRecordsPF@GMAIL.COM

Be sure to include the following:

· Your Full Name

· Date of Birth

· Date Range
Options included Year or Years Range or Office Visit Notes
Due to the volume of requests, we can not accept “Custom” requests

· Delivery Method
Would you like your record MAILED to your home address or FAXED to a physician (please provide fax number)
We encourage you to have your Records Mailed to your home address.

· Home Address (if Records are to be MAILED)
Due to the volume of requests, we can only send your Records to one location.

(please note that records can NOT be emailed due to HIPAA guidelines).

Unfortunately, we can no longer offer PICKUP because the Office is PERMANENTLY Closed.
We will honor Records Pickup that have been arranged by 1/13/26.

Unfortunately, due to legal reasons, we can NOT give you your original records. We must make copies.

Lab and imaging reports can be obtained directly from the source where they were performed (Labcorp, radiology facilities, etc.) when you create an online account.

Also, many physicians’ offices do not require all prior medical records to continue your care.

Standard Medical Record Copying Costs as per Virginia Law and HIPAA are as follows:

The cost to fulfill medical record requests is dependent on the number of pages requested

· Base Fee: $20.00

· $0.50 per page for up to 50 pages

· After 50 pages, costs are $0.25 per page

· Postage costs will be added to all records to be mailed

After your request has been quantified, you will be notified of the estimated cost by email.

Once you have paid for your records, your request will be completed.

Thank you!